With the addition of learning management systems in our lives, it’s difficult to go back to traditional methods of learning. With this software, e-learning has become all the rage, and why shouldn’t it? You can create, distribute, and manage learning and training content on a single platform that many users can access and learn from any time or from any place, online and offline.
But, there is a charm in face-to-face learning
that a learning management software
doesn’t provide. Or, couldn’t in the past. Now, you can use an LMS to administer instructor-led
training in a few simple steps. Get the best of both worlds and learn from
traditional and modern methods of teaching.
Understanding an LMS to Use it Correctly
A misconception that people have about an LMS is that it can only be used for
e-learning, which in many people’s minds means pre-recorded or webinars but in
reality, it has all the features of blended learning.
Blended learning is making use of multiple
methods of teaching and training to get your information across in a diligent
manner. These methods include videos, webinars, Powerpoint presentations,
written documents, live instructor-led training, and online quizzes and
assessments. This is the most effective way to train students and employees as
it takes the best components of modern and traditional cheating methods and
provides them in an easy, accessible, and efficient way.
Let’s understand how to better accomplish
instructor-led training on an LMS in
the following ways.
12 ways to administerinstructor-led learning
1.
Structuring your classes
With instructor-led
training on an LMS, it won’t exactly
be like being face-to-face with your instructor as in, in person but it’s the
next best thing to it. The way to go about this is by providing structure to
these classes. You can create an outline or assign certain timings for
employees and mentors to take classes, and follow progress reports to see how
the lectures/meetings are faring. You can go about it by making a timetable and
him employees can follow it, make sure the timetable suits their work timings
and doesn’t interfere with their work. It’s to help them develop skills and
become better employees, not be a hassle for both employees and the
administration.
Since the classes
will be live, you can divide them into four categories:
●
One session with one group of
people
●
Multiple sessions with the same
group of people
●
One session with multiple groups
of people
●
Multiple sessions with multiple
groups of people
2.
Setting proper timings for the
sessions
You need to be clear
about what time and days the sessions will take place so employees can remember
the schedule and follow it. Sort out what time and setting will suit everyone
and assign the employees their schedules for training sessions accordingly.
Make sure there is no
clash between two sessions that require both groups of employees to be present.
3.
Specifying the Classrooms
To benefit from the
full potential of instructor-led training, assign classrooms or meeting rooms
to employees within the company like training room B, Conference room A, etc.
if you’re not holding the sessions, within the company, inform the employees.
This information should be uploaded on the LMS along with time. If you’re holding multiple sessions, at one time, for
different groups of employees, upload all the details within due time so as no
confusion takes place.
4.
Allowing self-enrolment
Many times the timing
of the classes interferes with employees’ work. Not all have the same amount of
workload or are from the same department,
To provide them with
the right training, you can place them in sessions with fixed timings yourself
or you can provide them with the option to self-enroll according to their
schedules. This can be done when you assign them a certain course to take but ket
they decide which session on which day works for them e.g. holding a course 4
times a week, on different days, from which the employees have to attend two
sessions that they can choose themselves.
This gives a feeling
of empowerment to employees as well as feeling valued by the company.
5.
Appointing an instructor
Besides creating the
classes and assigning employees their schedules for their classes, you, of
course, need to appoint an instructor as well to lead these sessions. Pick out
the best ones that are reliable, proficient in their tasks, and can pass on
information in an understandable manner.
6.
Assigning the training to workers
After you have
created the classes, timetable, and appointed an instructor, it’s time to
assign the training to employees.
A learning management
software can help you with this task as it has all the information about all
the departments including their workload and the total number of employees in
that department. With the help of the software, you can assign the ideal number
of employees to each class.
7.
Letting employees understand the
training schedules
After you have
created the classes, schedules of employees, found the perfect trainers, and
designated employees to their training sessions, the employees will have access
to check all the sessions, when and where they’re taking place, and who the
instructors are.
This provides
employees with a routine and sense of guidance as they can check the LMS
anytime and from any place to see when the next meeting is to be held and where.
8.
Keeping a record of the employees’
completion record
With an LMS, you have the option of seeing
progress reports and viewing the completion of courses by the employees. The
good part about this is, you can view all the employees’ course completion reports,
which will be safely stored within the LMS. the completion records are stored
in a systematic manner so you won’t have to stress over making multiple entries
on a spreadsheet.
9.
Storing a sign-up sheet within the
LMS
Many times, companies
make employees sign up for courses on a sign-up sheet, which shows which
department each of the employees are from and which courses each of them will
be taking part in.
You don’t need to do
this, but if you wish to be as thorough as possible, this isn’t a bad approach.
You could make all the employees fill out their details and sign-up for courses
in a sign-up form and then, scan the papers and upload them on LMS. This way their won’t be any worry
about storing the forms in cabinets or ever losing them.
10. Checking attendance reports of
employees
Similar to reviewing
the completion reports, you can also check who has and who hasn’t attended the
instructor-led training. Besides this,
since there are employees with different sessions and courses, it’s a possibility
that many employees may not finish their courses as the time as others. You can
view completed, in-between, and uncompleted course reports of your employees.
11. Asses who has also partaken in
additional training
As it happens in
face-to-face training, instructors make use of assessments, written coursework,
and more to help learners fully grasp the course material.
With an LMS, you can
see who has done what, besides the face-to-face training sessions. You can run
a report to check who has done additional activities and tasks pertaining to the
course.
12. Storing the records of the
courses permanently on LMS
With an LMS, you can rest assured that all of
the training materials, coursework, record of the sessions, and employee
engagement will be stored permanently on your LMS database.
If there ever need be
to repeat the courses or have another similar run of sessions, you can look up
past records to learn from and to see what changes to make to the new
instructor-led trainings.
Conclusion
Even if you can’t do face-to-face, live
instructor trainings in LMS yet unless you’re holding a webinar session, this
form of training is the closest option available, which is just as good.
LMS isn’t just for basic e-learning. Explore all the benefits, particularly
the blended learning aspect so you can be content that your company is learning
through the best methods. If you’re still confused, you can ask a learning
management software company to unlock the full potential of an LMS. eLeaP Software is one such
company, with their 24/7 online customer support, you’re sure to understand the
features and functions of a learning management system better than ever.
Comments
Post a Comment